Building Use Policies 2023-24
for Students and Community Users of the Asper Centre for Theatre & Film (ACTF)
PLEASE NOTE: While the University is now open to the public in a general way, we are still required to follow certain procedures for users in the building after hours and on weekends, when the building is locked. This document outlines health and safety protocols, building use policies, and security points for all users including Community groups and students.
PLEASE READ THIS DOCUMENT AND SHARE IT WITH EVERYONE IN YOUR GROUP!
BUILDING USE POLICY
HEALTH AND SAFETY PROTOCOLS may be in place in the building at various times of the year; please inquire if you are not sure.
The following are always in place:
- Masks are strongly recommended.
- Masks must be worn in the control booth at all times.
- Masks must be worn by all audience members during Department public performances in the ACTF Theatre.
- Masks are strongly recommended for all audience members during other public performances and events in the ACTF Theatre.
- Clean-in/clean-out protocols: surface areas in every space must be cleaned BEFORE and AFTER use (cleaning supplies are provided in each studio space; please inform Department Office if any run out)
- Other recommendations:
- Practice social physical distancing when possible.
- Practice frequent hand-washing and sanitizing.
- If you are ill, stay home.
- If you have been ill but are recovering, please wear a mask.
- If you become ill while in the space, please withdraw from the group and isolate until you are able to leave the building.
- Outdoor footwear is NOT PERMITTED in studios 0T09, 0T10, 0T19, 2T05, 2T15. Users are invited to bring indoor shoes or slippers, or wear bare feet or socks. This is to ensure the integrity of the sprung floors and to keep the rooms as clean as possible for subsequent users. Where possible, this policy extends to rehearsal rooms as well.
- Rooms are to be restored to a clean and tidy condition AFTER EACH USE. Beyond the cleaning protocols outlined in the Covid Protocol manual, rooms should also be restored to their original state; usually this means all furniture is neatly replaced at the perimeter of the room, and all personal belongings are removed.
- Props and costumes should not be left in rehearsal rooms. If they are not removed immediately after rehearsal, they are left at the owner’s risk, and may be discarded.
- Please do not bring in furniture.
- Please remove any items you bring in following each rehearsal.
- Please do not move items from one studio to another. Mime boxes, tables and chairs, mats etc should not be removed from room to room.
SECURITY AND CONSIDERATION
- Fire/Evacuation: Everyone in the group must be familiar with fire evacuation routes provided on each floor.
- Security: Contact Security in case of any emergency, danger, or safety concern. All members of the group should have the following information:
- SECURITY PHONE (General, non-emergency, Safe Walk and Safe Ride): 204-786-9272
- SECURITY EMERGENCY NUMBER: 204-786-6666
- Users are encouraged to visit the UW Security webpage at /security/index.html for complete information about campus security and emergency procedures.
- Users are encouraged to download the UW Safe App at /security/uw-safe-app.html.
- Building users are required to carry their ID Cards with them AT ALL TIMES. Security Guards may challenge anyone’s presence in the building at any time, and outside of regular hours, will reference a person’s ID with the list provided to Security and/or the Sign-In sheet at the front door to confirm authorization to be in the room/building. Wherever possible, the group’s booking confirmation should be carried as well (hard copy or electronic); at the very least, it should be available at all times, as confirmation that an official booking has been made.
- DO NOT prop open any outside doors to the ACTF at any time. Users must contact Security via the camera intercom at the front door for entrance each time.
- DO NOT let others into the building. Strict security measures must be adhered to for the safety of the people in the building and the maintenance of expensive equipment.
- DO NOT bang on any external doors or windows.
- DO NOT take food or drink into studios or rehearsal rooms. Exception: water.
- Sharing the space: This building has many activities occurring simultaneously. Please be considerate and polite to all users of the spaces in our building.
- Always control noise levels.
- Keep all hallways, common areas and exits clear and clean.
Use of departmental space outside of class time is a privilege extended to our students and other theatre/film practitioners in the community. Abuse and/or disrespect of the rooms may result in denial of this privilege or restricting available space, which disadvantages everyone.